Update: This same trick seems to work for Mac Mail, too. Delete the email account, then recreate it.

Got this answer from a client who got it from SBC who knew of a glitch in Microsoft Outlook.

In a nutshell, your Outlook account can get rusty and needs to be deleted and recreated. Not deleting all of your email or contacts or anything drastic, but just the account ([email protected]). You delete it and then put it right back and it cleans up the problem. Here’s how (in Outlook 2002, your mileage may vary).

  1. Go to Tools –> Email accounts
  2. Check button for “View or change existing email accounts”
  3. Click Next
  4. You’ll see a list of your email accounts. Find the one that’s having the trouble, highlight it and click Change in the upper right.
  5. Write down (with pen and paper) or copy into a Word document, all of the information here. Especially the important fields: User Name, Password (you’ll have to know this!), incoming server, outgoing server, etc. Click also on More settings and see if there is any info (especially in the Outgoing Server tab) that you need to write down. Double check your notes.
  6. Click cancel and it’ll get you back to Outlook. Then do Tools –> Email accounts again to get to your email account list. Now you want to click (highlight) the account in question and choose Remove from the buttons on the right. Again, this won’t delete all of the email for that account or anything, just the account info. Leave your other email accounts as they are.
  7. Click Finish and you’ll be back in Outlook. Close Outlook and start it up again.
  8. Again Tools –> Email accounts but choose to Add a new account. Now add the exact same info as you had before for the account.
  9. Check your mail and hopefully this solved your connection issues.

It seems it needs something of a “spring cleaning” to get out some of the cobwebs. Hopefully this works. If not, it may be your login name, your password, or your host. Good luck!